Conversion of Polytechnics to Technical Universities (TUs): Challenges in Administrative Records Management in TUs in Ghana

Abstract

A quantitative study of 5 purposively selected Technical Universities (TUs) of Ghana was conducted to assess the administrative records management after the conversion of Polytechnics to TUs. The descriptive research design was the strategy employed. The stratified and simple random techniques were used to sample 50 respondents from these TUs. Findings of the study showed among other things that, before the conversion from Polytechnic status, concentrations of administrative records management were on policies and procedures for the creation and storage of records in both electronic and paper format and least concentration on organizational file plan that compile primary types of functional Units in order to locate information. After the conversion to TUs, there was a remarkable improvement on policies and procedures used in the creation and storage of administrative records in manual format and organizational file plan that compile primary types by functional Units in order to locate information. Therefore, it was recommended among others that TUs should include administrative records management in their strategic plan to allocate the necessary resource for its effective and efficient management.